Why do we process your child’s data?
What data do we process about your child?
How do we handle your child’s data?
What rights do students and parents of students under 16 have?
Summary of the categories of personal data
|Contact details||1a: surname, first name, email, education (e.g. technical sector); 1b: date of birth, gender; 1c: other details, i.e.: address, postcode, place of residence, telephone number and any other information required for communication, as well as a bank account number for handling payments|
|Student number||a record number which contains no information other than that referred to in category 1|
|Nationality and place of birth|
|Parent/Guardians||contact details of parents/guardians of students (surname, first name, address, postcode, place of residence, telephone number and any email address)|
|Medical data||data necessary for the health or well-being of the student, insofar as this is relevant for taking additional measures in order to be able to properly follow education (e.g. extra time for tests);|
|Religion||information concerning the religion or conviction of the student, insofar as necessary for following the education (for example: student free on a particular day).|
|Study progress||information concerning the nature and progress of education, as well as the study results attained, i.e. Examination (information about the examinations), Study programme, Counselling of student (including development perspective OPP), Attendance record, Medical file (paper), Class, grade, qualification|
|Educational organisation||information with a view to the organisation of education and the provision or making available of teaching materials; this also includes class timetables, book lists, school passes, etc.|
|Finances||information with a view to the calculation, recording and collection of registration fees, school and/or tuition fees and contributions or payments for teaching materials and extracurricular activities. (for example a bank account number of the parents)|
|Visual material||photographs and video footage (with or without sound) of school activities on the basis of permission. Please note: Photographs for identification purposes do not require permission (school pass and as a supplement to the file).|
|Teacher / care coordinator / internal supervisor / dean / mentor||details of teachers and supervisors, insofar as these details are relevant to the organisation of the establishment and to the provision of education, training and development|
|BSN (PGN)||Within education, the BSN (Citizen Service Number) is called the personal number (PGN). It is also referred to as ‘education number’. The PGN is the same number as the BSN. Schools are obliged to use the PGN in their administration.|
|Chain ID (Eck-Id)||unique iD for the ‘educational content chain’. This allows schools to share data without this being directly traceable to students or teachers.|
|other details||information other than that referred to under 1 to 11, the processing of which is required or necessary with a view to the application of other legislation. These will be mentioned and explained separately.|
Processing student data; rules of procedure
The document below explains the rules of procedure applied to all Personal Data of Students that is processed by Stichting Rijnlands Lyceum and thus the European School The Hague.
The purpose of these rules of procedure is to:
- protect the privacy of Students whose Personal Data is Processed from the misuse of such data and from the Processing of incorrect data;
- prevent Personal Data from being processed for a purpose other than the purpose for which it was collected;
- safeguard the rights of the Students.
Parental consent is not required for the use of visual material in the classroom or for teaching purposes. We also do not require consent to place a photo on a school pass or to use a photo in the administration system. However, the normal privacy rules do apply to the use of that visual material (such as data minimisation: handling student’s visual material with caution). If students are under 16 years of age, their privacy is decided by the parents as their legal representatives. Law assumes that we can rely on the statement of one parent. When signing the declaration of consent, the school may therefore rely on the consent if one parent gives it.
Photography by parents at school
ESH should be a safe environment for all children and not a place where children and their parents are afraid of being photographed. We do not prohibit photography or film, but we would like parents to be cautious and respectful of taking and publishing photos of school activities, especially of children who aren't their own. If visual material on the secure part of the website is copied by parents and then shared via social media, this is no longer the school’s responsibility.
Internet and Social Media regulations
The regulations pertaining to internet and social media use are created by the Stichting Rijnlands Lyceum. Discussions can be held at school, in the classroom or at home about what is (and what is not) acceptable on social media. The agreements apply to all students, staff and volunteers of the schools within Stichting Rijnlands Lyceum for the use of social media on mobile phones and other (mobile) devices.
Online collection of personal information
We do not collect any personal information unless you voluntarily provide it by sending us e-mail, participating in a survey, or completing an online form. Personal information submitted will not be transferred to any non-affiliated third parties unless otherwise stated at the time of collection. When a user submits personally identifiable information it is used only for the purpose stated at the time of collection.
Where consent for the use and disclosure of personal information is required, the school will seek consent from the appropriate person. In the case of a student’s personal information, the school will seek the consent from the student and/or parent depending on the circumstances and consequences of the proposed use and disclosure.
Please refer to our cookies policy
This website takes every precaution to protect our users' personal information. Whenever users submit personal information (such as contact info or credit card info) via online forms, registration, or online purchase, upon submission that information is encrypted via the highest level of SSL (Secured Sockets Layer) available. Servers that store personally identifiable information are in a secure environment.
Under no circumstances are credit card numbers permanently stored on our website servers.
Posts to discussion forums, discussion boards and comments to blogs are viewable by other users. Please be aware of this when posting personal information in these areas.
European School The Hague, Houtrustweg 2, 2566 HA Den Haag, The Netherlands
+31 (0)70 700 1600, firstname.lastname@example.org